Letter
writing may be considered a dead art, but it's alive and well when it comes to
writing business letters. A business’ written correspondence comes in many
forms, but they are commonly created with all the text aligned to the left or
with slight variations. Business letters are printed on company letterhead,
showing your company's complete contact information. Content is arranged from
the top, including the date, attention line, inside address, subject line,
salutation, body of the letter, complimentary closing and signature. Reference
initials, enclosure notation and copy notation are used if necessary.
1.
Letters of Inquiry
Letters
of inquiry are sent by company officials, executives, managers and others
conducting company business to request information from outside the company,
such as equipment features and pricing, or service offerings.
2.
Adjustment
Accounting
or sales managers may need to notify customers of adjustments to their
accounts, bills or lines of credit with a formal letter acknowledging these
business transactions.
3.
Congratulations and Appreciation
Company
officials involved in management, outside business units, or community
partnerships or sponsorships write letters of congratulations and appreciation
for workers, departments and members of the wider community who have reached
milestones or deserve formal recognition.
4.
Business Invitations
Business
invitations to events such as conventions, exhibitions, fundraising dinners or
other important events are written as business letters.
5.
Business Announcements
Business
announcements of important activities such as opening a new line of business,
hiring a new company president or CEO, or going public are drafted as business
letters to notify community leaders, business partners and others.
6.
Order Acknowledgements
Sales
managers or business development managers may send formal business letters to
acknowledge large or special orders, especially for key accounts that require
special attention.
7.
Letters of Credit
Accounting
managers and chief financial officers notify customers that credit lines have
been established, authorized or extended with letters of credit that represent
a legal financial agreement.
8.
Collection Letters
Accounting
managers, collections managers and account representatives notify customers who
are late paying invoices with payment reminders as well as impending collection
activity with collection letters.
9.
Shareholder Updates
Company
officials tell shareholders about quarterly and annual profits, losses and
other business, financial and organizational information through formal
letters.
10.
Letters of Condolence and Sympathy
Companies
send formal letters of condolence and sympathy to good customers, local
community organizations, government officials, suppliers, vendors, and others
when a death or tragedy occurs.
References
1).
300+ Successful Business Letters for All Occasions; Alan Bond and Nancy Schuman
Bibliography
1).
http://woman.thenest.com/10-types-business-letters-11020.html
